Services for Land Record Indices

CHECK …for possible errors in the County’s official land record index

We run extensive checks on your county’s digitized land record index and submit a report highlighting areas needing attention:

  • Missing documents
  • Missing names
  • Missing prior reference numbers from assignment and release documents
  • Missing legal descriptions
  • Incorrect dates, incorrect document type codes
  • And other anomalies in the data

CORRECT … investigate the reported records and edit the official land record index

Counties can choose to correct the reported records using internal resources or engage HDEP International. If contracted to correct the records, we will:

  • Conduct in-depth research by reviewing the images of the documents and the chain of documents.
  • Provide a detailed report with edited values.
  • Format the revised data for import and updating of the indices, by the county’s IT department.

ENHANCE … by time, by depth of record, and more

HDEP International can assist counties to enhance their indices by:

  • Adding historical data
  • Adding data to the existing index (e.g. adding all legal descriptions)
  • Standardizing common names
  • Implementing other customized improvements as requested

MAINTAIN … going forward

HDEP International can provide on-going maintenance services including:

  • Regular reviews of new records to identify errors – daily, weekly, monthly or annually as requested
  • Daily indexing of recorded documents

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