You run a great group and a wonderful business I don’t think anyone can ask for a better partner. I greatly appreciate how you and your crew not only provide a high quality output but you also notify when something is wrong. There are so many people in the world today that know some thing is wrong but push it through to the next step regardless. You and your people are rare!

I have used the services of HDEP on a number of occasions over the course of many years. On each occasion I have been extremely pleased with the results. I would highly recommend that anyone considering indexing or other services provided by HDEP select them for the project. The service, knowledgeable staff, turn time, quality of product, and pricing cannot be beat. I have compared HDEP to a number of other providers and HDEP wins hands down.

I just wanted to say it has been a pleasure to work with all of you at HDEP. I am so thankful for the support and have gained so much knowledge from each of you. Together we accomplished so much! From learning how to post orders to job control, taking on the newly improved exception report, red flags, commenting PI, properly commenting those prebills, and most importantly who can forget managing all those client delivery preferences! You all have been amazing and such a joy to work with!

HDEP is truly a vendor PARTNER. Since they understand the title business, we can have meaningful conversations regarding my business and its future. They are quick to respond with solutions and suggestions as information sources change and to make proposals that will help to keep us efficient. Over the years, HDEP has become a trusted and indispensable part of my operations.

We benefit monthly from the value HDEP brings to us. We look for processes we can shift to HDEP. We know they will focus on delivering us a quality and timely end product. Using HDEP allows us to focus our staff on new projects, not repetitive tasks.

Thank you so much. It has been such a pleasure to work with you. I have been in this industry for a while now and you have been one of the most organized, detailed and prompt organizations I have worked with. The quality has been excellent as well. I do hope we have the opportunity to work with you all again.

HDEP INTERNATIONAL – THE TITLE PLANT AUTOMATION SPECIALISTS:

HDEP International has a 25 year track record in automating title plants and maintaining plants on a day forward basis. We have built electronic plants from: county official records; lot and tract books; index cards; slip plants; grantor/grantee indices and court filings. Title plant automation and maintenance is a specialized task, and HDEP International has developed extensive software, procedures, employee training and monitoring to ensure that plants are built accurately, reliably, and efficiently.

TITLE PLANTS: THE BASICS

A title plant is a collection of recorded documents, maps, prior policies and index information that a title company uses to find the evidence to prepare title commitments and other reports which are used to insure ownership of real property.

A title plant is more than an assortment of documents – it is the engine that drives the efficiency and reliability of the title insurance process. In addition to a plant’s intrinsic value, a title plant owner gains the following advantages:

  • Standardization and control over search/exam procedures.
  • Control over title production costs.
  • Faster turnaround of orders – a sustainable competitive advantage.

A title plant is a corporate asset with a tangible value of its own. The more complete and current a title plant is, the more valuable it becomes because the plants make title examination more efficient and reduce errors.

A title plant should be updated daily to retain its value. A title plant that is not kept up to date will eventually become less useful and is often abandoned.  HDEP International assists customers with daily plant updates and locates research.

AUTOMATING TITLE PLANTS:

Organizing historical title plant information (back plant automation) is a formidable task that should be handled by trained staff who understand the entire process. Automated title plants contain electronic indices to the scanned images of recorded documents. The indices and the scanned images are used as evidence to produce title reports that allow for a confident insuring decision Computerized title plants are the preferred choice in the title insurance industry because they offer:

    • Improved search/exam productivity
    • Reduction or elimination of mis-filed records
    • Improved workflow
    • The possibility of outsourcing some tasks
    • Easier off-site backup for security

The core of the automated title plant is the index to the recorded documents and the scanned images of the recorded documents themselves. If the indices or the images are inaccurate or incomplete documents will be missed in the search/exam process, which could result in a claim. Computerizing a title plant requires:

    • Trained staff who understand not only the intent of the various documents, but also posting and abstracting procedures
    • Know how the indices and images work together in the customer’s office
    • Strict procedures and specialized software to minimize errors
    • Scanned images of the recorded documents – acquired from the county or converted as part of the project

Advances in computer technology and the availability of excellent title plant software has made title plant automation affordable for companies of all sizes, and in counties with populations as low as 20,000 people.

TITLE PLANT AUTOMATION AND MAINTENANCE – THE PROCESS

1.

Client Needs Assesment

    • Discuss your company’s goals and expectations
    • Inventory and assess the availability of the source documents – historical as well as day-forward
    • Establish project communications
2.

Develop Project Plan

    • Develop posting rules
    • Review source documents
    • Create plat edit lists
    • Design the “locates” process
3.

Production Sample

    • Sample data delivered to customer for quality assurance
    • Import data into customer software
    • Submit reports and locates for review
    • Adjust instructions and procedures based on customer feedback
    • Then: full production begins

AUTOMATING TITLE PLANTS:

Organizing historical title plant information (back plant automation) is a formidable task that should be handled by trained staff who understand the entire process. Automated title plants contain electronic indices to the scanned images of recorded documents. The indices and the scanned images are used as evidence to produce title reports that allow for a confident insuring decision Computerized title plants are the preferred choice in the title insurance industry because they offer:

    • Improved search/exam productivity
    • Reduction or elimination of mis-filed records
    • Improved workflow
    • The possibility of outsourcing some tasks
    • Easier off-site backup for security

The core of the automated title plant is the index to the recorded documents and the scanned images of the recorded documents themselves. If the indices or the images are inaccurate or incomplete documents will be missed in the search/exam process, which could result in a claim. Computerizing a title plant requires:

    • Trained staff who understand not only the intent of the various documents, but also posting and abstracting procedures
    • Know how the indices and images work together in the customer’s office
    • Strict procedures and specialized software to minimize errors
    • Scanned images of the recorded documents – acquired from the county or converted as part of the project

Advances in computer technology and the availability of excellent title plant software has made title plant automation affordable for companies of all sizes, and in counties with populations as low as 20,000 people.

TITLE PLANT AUTOMATION AND MAINTENANCE – THE PROCESS

1.

Client Needs Assesment

    • Discuss your company’s goals and expectations
    • Inventory and assess the availability of the source documents – historical as well as day-forward
    • Establish project communications
2.

Develop Project Plan

    • Develop posting rules
    • Review source documents
    • Create plat edit lists
    • Design the “locates” process
3.

Production Sample

    • Sample data delivered to customer for quality assurance
    • Import data into customer software
    • Submit reports and locates for review
    • Adjust instructions and procedures based on customer feedback
    • Then: full production begins

back to top